In this guide, I have chosen 3 of the productivity tools I have used over the last few years within my agency and wanted to share them with you to allow you to utilize their benefits to skyrocket your efficiency.
Best for project managment
ClickUp
ClickUp is a cloud-based collaboration and project management tool suitable for businesses of all sizes and industries.
Best for automation
Make
Design, build, and automate anything — from tasks and workflows to apps and systems — without the need for coding skills.
Chatbot Lead Generation
Landbot
A no-code chatbot builder that automates interactions across WhatsApp and websites enhancing engagement, lead generation, and workflow efficiency.
Best for website calculations
ConvertCalculator
Form builder for your WordPress website that lets your users calculate price quotes, savings, return on investments and a lot more!
Why should I consider using this software?
There are many advantages to using productivity-enhancing software. Use of productivity software is crucial for a number of reasons, some of which are as follows:
1. Managing Time
Through the provision of tools for job and project management, scheduling, and goal setting, productivity software can aid in your improvement in time management. You may be able to accomplish more in less time if you can stay organized and focused.
2. Enhanced Effectiveness
By automating chores and giving you access to tools that improve workflow, productivity software can also assist you in working more effectively. For instance, using a program to manage your to-do list, plan meetings, or track your time can all help you save time and effort.
3. Improved interaction and cooperation
Numerous productivity apps also have functions that make it easier to communicate and work with others. A tool could be used, for instance, to collaborate on projects in real-time, interact in real-time, or share documents.
4. An increase in output
In the end, adopting productivity software can make you more productive since it equips you with the resources and skills need to effectively manage your time, complete tasks, and collaborate. You may accomplish more tasks in less time by using these tools, which can aid in your success and help you reach your goals.
What are the best productivity software for business in 2025?
1. ClickUp
JD’s Take
ClickUp is a good choice for businesses, teams, and individuals who need a tool to help them manage projects, tasks, and team communication effectively.
Best For Teams
Pricing US$ 0 – US$ 29/mo
Annual Discount Up to 45% off
1. Project management: ClickUp can be used to arrange and keep tabs on the development of projects, delegate work to team members, and keep track of team members’ performance.
2. Team communication: Effective tool for team collaboration and communication, ClickUp contains capabilities including chat, video conferencing, and document sharing.
3. Task management: ClickUp allows users to create and track tasks, set deadlines, and assign tasks to team members. It also includes features such as subtasks, dependencies, and recurring tasks to help users manage their work more effectively.
4. Personal productivity: ClickUp can also be used by individuals to manage their personal tasks and projects. It includes features such as calendar integration, goal tracking, and customizable dashboards to help users stay organized and on track.
2. Make
Make has been groundbreaking for me since I found out about it. There are similar software companies out there, but Make has been great in the sense of pricing for my agency and clients thus far. Competitors might have more integrations, but they don’t offer as much within their free package like make does, in my opinion and at the time of me writing this. Great for automating processes!
Best For Overall
Pricing US$ 0 – US$ 34.12/mo
Annual Discount Yes
Make is a programming language and tool that is used to automate tasks, build programs, and create software.
The team at make and some competitors also try and make the process as easy as possible to build out automation with their easy user interface. In my opinion, the biggest competitor I could identify (Not excluding the possibility of others existing) is Zapier.
Some possible benefits of using Make instead of some competitors could include:
1. Customizability: Unlike some of its rivals, which may have pre-defined connections between various apps, Make enables you to create bespoke programs and automate operations in a more flexible and powerful manner.
2. Control: Because you can write custom code and specify the logic of your programs, Make gives you greater control over the processes you automate and the programs you create.
3. Speed: Because Make can conduct activities directly in your own environment and is not dependent on pre-established connections between various apps, it may be faster than certain competitors.
4. Price: Given that Make is a free, open-source program and does not require a subscription fee for the majority of the capabilities you could need, it may be less expensive than some rivals.
3. Landbot
JD’s Take
Landbot has a very user-friendly interface and a lot of templates to use if you don’t know where to start. I have been using Landbot for years now and I have had no reason to move to another yet as their free functionality already allows you a lot to work with before you have to upgrade. You are required to upgrade if you plan to exceed 100 conversations a month and some of their integration functions are only available on their paid plans. But with their free plan you can already do a lot!
Best For Lead Generation
Pricing €40-€400
Annual Discount Yes, 20% off when you pay annually
Automation is essential to productivity in the fast-paced digital environment of today. A no-code chatbot generator called Landbot.io was created to increase engagement across several channels, automate processes, and expedite client interactions—including WhatsApp automation. Regardless of the size of your company, Landbot.io offers a smooth conversational experience while saving you time.
Key Features of Landbot.io
- Drag-and-Drop Chatbot Builder – No coding skills? No problem. Landbot.io’s intuitive interface lets you create powerful chatbots with ease.
- WhatsApp Automation – Automate WhatsApp conversations, from customer support to lead generation, using interactive chat flows.
- Multi-Channel Support – Deploy chatbots on your website, Messenger, WhatsApp, and other platforms to connect with customers where they are.
- AI-Powered Responses – Use AI to enhance conversations and provide personalized, human-like interactions.
- CRM & Third-Party Integrations – Sync your chatbot with tools like HubSpot, Zapier, Slack, and Google Sheets to automate your workflows.
- Real-Time Analytics & Insights – Track chatbot performance, analyze conversations, and optimize for better engagement.
- Lead Generation & Qualification – Convert visitors into leads with conversational forms and automated follow-ups.
Benefits of Using Landbot.io
- Boost Productivity – Automate repetitive tasks and free up your team for more important work.
- Enhance Customer Engagement – Keep your audience engaged with interactive, real-time chat experiences.
- Save Time & Resources – Reduce manual workload while improving response times.
- Increase Conversions – Turn conversations into conversions with AI-driven chat experiences.
- Seamless Integration – Connect Landbot.io with your favorite tools for a smooth workflow.
Is Landbot.io Worth It?
If you’re looking for a user-friendly, no-code chatbot solution to automate conversations and improve efficiency, Landbot.io is a great choice for 2025. With its WhatsApp automation, AI-powered features, and seamless integrations, it’s a must-have for businesses aiming to scale smarter.
4. ConvertCalculator
JD’s Take
I have been privileged enough to have seen some of ConvertCalculator’s growth over the past few years and believe me they deserve the growth. ConvertCalculator is a GREAT form building software that integrates effectively with most software that allows you to keep track of submissions, one I use often is Google Sheets, but the CC software is easy to use and has great versatility in terms of logic and calculations. You can build out your own formulas and one thing I will always commend CC on is its Support. They have always been fast in replying and very helpful. We often use ConvertCalculator in conjunction with make (See #3 above) in our automation projects. CC is very easy to embed on websites. The only thing that has been a limitation for me using CC is their design (Look and feel) limitations.
Yes, CC does not have a free plan, but if you deploy it efficiently on your website or in conjunction with Make, you might have a great opportunity at hand.
Their website has great use cases too!
Best For Overall
Pricing US$ 20 – US$ 120/mo
Annual Discount Yes, 2 month’s free when you pay annually
Create an embeddable calculation form without code. A DIY drag-and-drop calculator form builder that includes all the question types you need. See this example below:
Disclosure: I may receive affiliate compensation for some of the links on this website at no cost to you if you decide to purchase a paid plan. You can read our affiliate disclosure in our privacy policy. This site is not intending to provide financial advice. This is for entertainment only.
JD Koch is a full-time Agency Owner of DigiPlug in South Africa, a Internationally Certified Conversion Optimizer, LinkedIn Marketing Insider and Marketing Expert with customers across the country as well as in New Zealand. Join JD on in learning about software that could be useful to you as a Digital Marketer, Business Owner, Teams Leader, Manager, Freelancer, Agency Owner or just want to be more productive with your marketing.
